MOQ depends on the product and customization level

Minimum order quantity is not one fixed number across a factory catalog. A standard commercial refrigerator, a logo branded beverage cooler and a redesigned bar workstation all require different production planning.

  • Selected standard models may support trial order options.
  • Logo, color or packaging changes usually raise the minimum order quantity.
  • Structural changes such as size, door layout or cooling layout need separate confirmation.
  • Mixed product orders should confirm whether different SKUs can share one MOQ threshold.
  • Always confirm MOQ by model, configuration and target market before sampling.

Lead time has production time and transit time

Production lead time starts after order confirmation and deposit receipt. Transit time starts after the goods leave the port. Buyers should track both timelines instead of asking for one broad delivery estimate.

  • Standard models are usually faster than OEM or ODM projects.
  • Custom logo, color, size or layout work can extend production planning.
  • Sea freight timing depends on route, vessel space, season and port congestion.
  • Ask for the estimated production completion date before booking freight.
  • Confirm ETD and ETA after the forwarder completes the shipping booking.

Payment terms should match the order risk

New buyer orders commonly use a deposit before production and balance before shipment. The exact payment method depends on order size, buyer history, bank requirements and whether inspection is arranged before the final payment.

  • T/T wire transfer is a common export payment method.
  • A deposit normally confirms the order and starts production scheduling.
  • The balance is usually paid after production review and before shipment release.
  • L/C may be discussed for larger orders with bank document requirements.
  • Put payment terms in the proforma invoice before transferring funds.

FOB, CIF and EXW change who controls logistics

Incoterms define who pays for transport, when risk transfers and which party controls the freight process. Importers should confirm the Incoterm before paying a deposit because it affects the quotation and delivery responsibilities.

  • FOB Qingdao lets the buyer or buyer's forwarder control freight after loading.
  • CIF includes freight and insurance to the named destination port.
  • EXW gives the buyer control from the factory gate and requires local logistics support in China.
  • The Incoterm should appear on the proforma invoice and sales contract.
  • Ask your forwarder which term fits your shipment size and customs process.

FCL and LCL decisions should start from carton data

Commercial refrigeration equipment is bulky, so container planning depends more on carton size than gross weight. Ask for packing dimensions and CBM per unit before comparing LCL and FCL freight options.

  • LCL can suit small orders but adds consolidation handling.
  • FCL usually gives better control for larger refrigerator shipments.
  • Ask for carton length, width, height, gross weight and loading quantity.
  • Fragile or glass door units need stronger export packing review.
  • Your forwarder can compare LCL and FCL only after receiving packing data.

Customs documents must be confirmed before shipment

Import clearance depends on accurate export documents and local market requirements. Do not wait until the vessel has departed to ask for invoice details, packing details or conformity documents.

  • Commercial invoice: product description, quantity, unit value, total value and Incoterm.
  • Packing list: carton count, dimensions, gross weight and net weight.
  • Bill of lading: sea freight shipping document or telex release arrangement.
  • Certificate of origin: confirm whether your destination market requires it.
  • Model specific documents: CE or other conformity documents must be confirmed by exact model.

Pre shipment inspection is most useful before balance payment

A pre shipment inspection gives the buyer a chance to check goods before shipment. It is especially useful for first orders, customized refrigerators, large orders and projects where dimensions or labeling must match the order exactly.

  • Inspect quantity, model, appearance, dimensions, labeling and basic function.
  • Book inspection after production is complete and before final payment.
  • Use an independent inspection company when the order value justifies it.
  • Share the purchase specification with the inspector before the visit.
  • Resolve defects before loading because leverage drops after shipment.

A clear RFQ shortens the quotation process

A useful RFQ gives the manufacturer enough detail to quote the right product. Vague requests often create vague offers, missing freight assumptions and repeated follow up questions.

  • Product type: glass door display refrigerator, beer cooler, undercounter unit or bar workstation.
  • Quantity: trial order, batch order or project quantity.
  • Market: destination country, port, voltage and frequency.
  • Configuration: standard model, logo branding or structural OEM work.
  • Reference material: photos, drawings, layout dimensions or target capacity.
  • Commercial terms: preferred Incoterm and whether you already have a forwarder.

FAQ

What is the MOQ for commercial refrigeration equipment?

MOQ depends on model type and customization. Selected standard refrigerators may support trial order options, while logo, color or structural OEM changes usually need a higher quantity. Confirm MOQ by exact model before sampling.

How long does production and shipping usually take?

Total timing combines production lead time and sea freight transit time. Standard models are usually faster than OEM projects, but route, season, port congestion and booking availability all affect delivery. Ask for production completion, ETD and ETA separately.

Which payment terms are common for new buyers?

New buyer orders often use T/T with a deposit before production and balance before shipment. Larger orders may discuss L/C if both parties can meet bank document requirements. Confirm payment terms in the proforma invoice.

Should I choose FOB or CIF for my order?

FOB gives the buyer's forwarder control after port loading. CIF lets the exporter arrange freight and insurance to the destination port. Choose based on whether you already have a reliable forwarder and customs process.

What should I send before requesting a quote?

Send product type, quantity, destination port, voltage, frequency, required documents, customization needs and reference photos or drawings. These details help the manufacturer choose the right model, estimate packing volume and prepare a clearer quotation.